Executive Assistant
Sheffield Village, OH Sheffield Village, OH Full-time Full-time Estimated:
$55.
1K - $69.
8K a year Estimated:
$55.
1K - $69.
8K a year 11 hours ago 11 hours ago 11 hours ago Overview:
Executive Assistant The Executive Assistant is responsible for working with the President and direct team to provide support that will enhance the team's effectiveness, efficiency, and overall management capacity.
The Executive Assistant will have strong time management skills and initiate the coordination of sensitive, confidential, and discretionary documents and tasks with personal integrity.
The Executive Assistant must be a strategic thinker and align with the businesses core values.
The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, wearing multiple hats and prioritizing workflow in key business priorities and strategies on an on-going basis.
Must be highly adaptable and prepared for a fast paced constantly changing business environment.
Responsibilities:
Sustain a daily calendar of meetings and events; resolving any scheduling issues Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization Arrange travel and accommodations and prepare expense reports Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff Screen inbound emails; prioritize and organize for BU President.
Organize business related social media accounts for BU President to handle company announcements, individual announcements and other postings as necessary.
Draft and prepare correspondence for internal announcements, executive leadership team meetings, and organizations that the President is involved with Manage the President's contacts Prepare arrangements for large on or offsite meetings, inclusive of travel, meals and space rental, as needed Be responsive to emails/texts/phone calls, with contact outside normal business hours Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries Maintain work area, equipment, and tools in a clean and organized manner; follow all Safety Guidelines Other duties as assigned
Qualifications:
Education High School Diploma or equivalent is required Bachelor's degree in Business Administration or related field preferred Experience & Skills 7
years of experience in office/administrative support High degree of proficiency with Microsoft PowerPoint, Excel, Word, and Teams Experience arranging travel Experience working with C Suite Exceptional communication skills and executive phone etiquette (Presential and virtually) Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands Able to demonstrate their reliability, trustworthiness, and displays a high level of integrity High level of interpersonal skills to interact with customers, executives, and individuals at all levels in the organization in person and virtually Demonstrated ability to appropriately manage highly sensitive and confidential situations Limited Travel Must successfully complete a criminal background check, physical, drug screen and E-verify Required to sign an NDA specific to all business and personal matters related to BU President The Mazzella Way Mazzella is a family owned company that puts people first.
With over 800 employees and 30 locations we are the humble leaders in the industry.
We offer market competitive compensation and a wide range of benefits, including paid time off, affordable and comprehensive health insurance, dental, vision, 401(k) with company match, life insurance, and disability insurance.
Why Team Members join Mazzella:
Team-oriented environment A real Work life/ Home life balance Growth and Development Opportunities including a Lifelong Learning Career Path Humble, Hungry, Smart Culture Market Competitive Salaries Free Virtual Doctor visits with $0 copay (Teledoc) Tuition Reimbursement Mazzella Core Values:
Be Safe - personal commitment to all stakeholder's well-being; purposeful control of risk Be a Lifelong Learner - routinely acquire new skills and capabilities that bring value Be Humble - lack excessive ego or concerns about status; emphasize the Team over self Be Hungry - always looking for more, self-motivated, and diligent; do more than to just get by, committed Be Smart - common sense about people, good judgement, and intuition around their impact on group dynamics EOE/Drug Free Workplace.
Estimated Salary: $20 to $28 per hour based on qualifications.
$55.
1K - $69.
8K a year Estimated:
$55.
1K - $69.
8K a year 11 hours ago 11 hours ago 11 hours ago Overview:
Executive Assistant The Executive Assistant is responsible for working with the President and direct team to provide support that will enhance the team's effectiveness, efficiency, and overall management capacity.
The Executive Assistant will have strong time management skills and initiate the coordination of sensitive, confidential, and discretionary documents and tasks with personal integrity.
The Executive Assistant must be a strategic thinker and align with the businesses core values.
The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, wearing multiple hats and prioritizing workflow in key business priorities and strategies on an on-going basis.
Must be highly adaptable and prepared for a fast paced constantly changing business environment.
Responsibilities:
Sustain a daily calendar of meetings and events; resolving any scheduling issues Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization Arrange travel and accommodations and prepare expense reports Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff Screen inbound emails; prioritize and organize for BU President.
Organize business related social media accounts for BU President to handle company announcements, individual announcements and other postings as necessary.
Draft and prepare correspondence for internal announcements, executive leadership team meetings, and organizations that the President is involved with Manage the President's contacts Prepare arrangements for large on or offsite meetings, inclusive of travel, meals and space rental, as needed Be responsive to emails/texts/phone calls, with contact outside normal business hours Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries Maintain work area, equipment, and tools in a clean and organized manner; follow all Safety Guidelines Other duties as assigned
Qualifications:
Education High School Diploma or equivalent is required Bachelor's degree in Business Administration or related field preferred Experience & Skills 7
years of experience in office/administrative support High degree of proficiency with Microsoft PowerPoint, Excel, Word, and Teams Experience arranging travel Experience working with C Suite Exceptional communication skills and executive phone etiquette (Presential and virtually) Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands Able to demonstrate their reliability, trustworthiness, and displays a high level of integrity High level of interpersonal skills to interact with customers, executives, and individuals at all levels in the organization in person and virtually Demonstrated ability to appropriately manage highly sensitive and confidential situations Limited Travel Must successfully complete a criminal background check, physical, drug screen and E-verify Required to sign an NDA specific to all business and personal matters related to BU President The Mazzella Way Mazzella is a family owned company that puts people first.
With over 800 employees and 30 locations we are the humble leaders in the industry.
We offer market competitive compensation and a wide range of benefits, including paid time off, affordable and comprehensive health insurance, dental, vision, 401(k) with company match, life insurance, and disability insurance.
Why Team Members join Mazzella:
Team-oriented environment A real Work life/ Home life balance Growth and Development Opportunities including a Lifelong Learning Career Path Humble, Hungry, Smart Culture Market Competitive Salaries Free Virtual Doctor visits with $0 copay (Teledoc) Tuition Reimbursement Mazzella Core Values:
Be Safe - personal commitment to all stakeholder's well-being; purposeful control of risk Be a Lifelong Learner - routinely acquire new skills and capabilities that bring value Be Humble - lack excessive ego or concerns about status; emphasize the Team over self Be Hungry - always looking for more, self-motivated, and diligent; do more than to just get by, committed Be Smart - common sense about people, good judgement, and intuition around their impact on group dynamics EOE/Drug Free Workplace.
Estimated Salary: $20 to $28 per hour based on qualifications.
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